Seasonal Recreation Programs RFP

The Virginia-based Town of Herndon Parks and Recreation Department (HPRD) is seeking proposals from individuals or organizations to provide seasonal classes and/or camp programs to its residents.

Vendors, you will not run into a lack of indoor or outdoor space to execute your program(s)! Therefore, whatever the activity’s intention, HPRD facilities include:

  • Firstly, the Herndon Community Center, which includes an indoor lap pool, gymnasium, fitness room and studio, arts and crafts room, preschoolers classroom, catering kitchen and multiple meeting rooms.
  • Additionally, adjacent to the Community Center is Bradley Park, which offers a playground, lit synthetic turf soccer field, lit outdoor basketball courts, six (6) lit tennis courts (three (3) covered seasonally), and lit softball and baseball diamonds.
  • Finally, there are ten (10) additional parks in the Town of Herndon for vendors to utilize for programs.

Moreover, if you need extra inspiration, HPRD provides a list of suggestions for camp or class activities:

  • Skateboarding
  • Baseball
  • Multiple Sports
  • Softball
  • Soccer
  • Lacrosse
  • Basketball
  • Field Hockey
  • Volleyball
  • Cricket
  • Flag Football

There is no age limit to program activities that vendors may propose. However, HPRD outlines appropriate age groupings as preschool two (2)-five (5) years, youth six (6)-12 years, teens 13-17 years, adults 18 years and older, and seniors 65 years and older.

Furthermore, HPRD seeks to align with organizations who embrace their spirit and mission:

“The HPRD enriches the lives of its diverse residents, serves as stewards of Town resources, and fosters a sense of community by providing engaging, accessible and valued parks, facilities and recreation programs complementing those provided by Fairfax County.

Important Submission Information

Vendors must provide all labor, personnel, expertise, equipment, materials and other resources required for the performance of services as outlined within the RFP’s Scope of Work.

Download to view the complete RFP at HPRD Seasonal Recreation Programs RFP.

Submissions are due pending the season(s) your organization is proposing programs for. To that end, please see the below schedule of deadlines for proposals.

Program SeasonSubmission Due Date
Summer (Mid-June – August)March 1, 2022
Fall (Early September – December)May 1, 2022
Winter (January – Mid-March)July 15, 2022
Spring (Mid-March – Mid-June)October 1, 2022

Interested in Responding to This RFP?

If you need to tag a team in to help you score a winning bid, The Bid Lab is ready to go! Above all, we will help break down the RFP into the format that keeps you on target to deliver what will set you apart. Then, our team of writers, editors, designers and more are ready to implement our response strategy to help your organization win the contract. So, schedule a free consultation with us today. Or, give us a call at 1-844-4BIDLAB or email us at Bottom line, we do the heavy lifting to get your proposal over the finish line so your team doesn’t have to.

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