Green River, Wyoming Flaming Gorge Days Event Planning RFP

The City of Green River, Wyoming, is seeking proposals from experienced and qualified event organizers to plan and execute the annual public Flaming Gorge Days event.

Scope of Work

Our organization is committed to supporting the event the next three years (2024-2026) with up to $10,000 per year in funding in exchange for prominent marketing presence. Flaming Gorge Days has been an event that is scheduled to take place over two days in late June and is expected to include at a minimum the traditional events of a parade, kid and adult activities, a concert(s), and a vendor fair. Additionally, the selected organizer will have the freedom to secure additional sponsorships to enhance the event’s success with the goal to be self-funded by the end of the three years.  We are inviting interested parties to submit their proposals for consideration.

Also, the selected event organizer will be responsible for the comprehensive planning, coordination, location, and execution of the Flaming Gorge Days event. Upon request by the organizer, the City can help with some services such as access to the parks, traffic control, blocking off streets, turning off sprinkler systems, etc.  

The key components of the festival include:

Dates and Duration:

• The event will span two days, with specific dates to be determined in collaboration with the selected organizer.  Typically end of June weekend.

Parade:

• Organize and manage a vibrant and engaging parade that showcases the spirit of Flaming Gorge Days.

Kid and Adult Events:

• Plan and execute a diverse range of activities and games catering to both children and adults.   

Concert:

• Coordinate a live music concert(s) featuring performers suitable for a family-friendly audience.

Vendor Fair:

• Manage a vendor fair, providing a platform for local businesses and artisans to showcase their products and services.

View the full RFP on the Green River Wyoming website.

Submission Information

Lastly, the deadline to submit proposals is February 12, 2024.

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