Improving the RFP Process for Legal Services

In today’s fast-moving business world, corporate and governmental procurement departments are using the Request for Proposal (RFP) process to meet legal and litigation goals. Below is a non-exhaustive list of why organizations enlist the help of law firms through RFPs.

1. The organization needs to revamp (and often reduce) the group of providers it currently uses. This typically happens to consolidate existing work, increase the value of providers, reduce cost, and/or seek fresh perspectives.

2. The organization is unhappy with existing providers or the cost of services.

 3. The organization is seeking expertise in a subject matter that the current team of providers does not have the appropriate expertise to handle. Consequently, they need to hire an outside law firm (with a particular strength and skill set).

 4. The organization has come across new regulations that may substantially impact their operations. Outside counsel must help navigate the changing regulatory landscape successfully. 

Tackling A Taxing Procedure

While these are valid reasons for initiating the RFP process, the procedure itself can be extremely taxing for law firms.

Since corporate procurement departments often handle RFPs, many law firms can’t ask questions and clarify requirements. Additionally, law firms commonly find the process frustrating. This happens because some corporate procurement departments issuing the RFP don’t understand the nuances of legal services.

One way to tackle this issue is for procurement departments to clearly outline their objectives and expectations, including deliverables. For example, when sending out RFPs, procurement departments should always incorporate the following elements:

 —Information on the department’s top priorities and goals to help the law firm target these specific priorities

 —Questions that are specific, meaningful, and helpful in understanding exactly what a law firm (or consulting firm) can offer

—A description of how the procurement department plans to evaluate submissions and make final decisions

—A detailed explanation of the department’s process and criteria for making selections

By incorporating the above, law firms can better understand and respond to the questions being asked. Subsequently, the procuring department will be able to evaluate more qualified and comprehensive responses.  

Over-Investing Time and Resources

Another issue is that many law firms feel they are over-investing time and resources into a process that does not yield the results they are after. Similar to how law firms specialize in corporate or criminal law, there are firms that specialize in RFPs. The Bid Lab is a consulting firm dedicated to helping its clients navigate the RFP process across all industries.     

The Bid Lab works with clients to efficiently write out detailed RFP responses. The goal is to create future efficiency and reuse that content for other opportunities. Each time you receive an RFP, you shouldn’t reinvent the wheel. Oftentimes, RFPs are requesting the same information as the one you previously received. The only difference includes some nuances to the scope of work or minimum requirements.

Working with an outside firm allows legal firms with high internal costs to work with experts. These experts can navigate the detail-oriented components of an RFP. This enables their internal team to focus on legal (and billable) work. 

Simply put, effective RFP development requires a sophisticated skill set, especially for specialized professional services. As a result, it is important to hire professionals who know exactly how to produce RFPs and winning proposals.  

Using The Bid Lab

That’s where The Bid Lab comes in.

As a team of RFP experts, we help legal organizations manage every step along their bid journey. If your organization is looking to win legal services bids, we can help.  Contact us today for a complimentary consultation.