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RFP Process Expertise

The Bid Lab was founded to help small and medium businesses manage their RFP processes efficiently and effectively. We help companies like yours find the perfect opportunity to pursue, and handle everything associated with an RFP response from soup to nuts. Whether you’ve never completed an RFP before and are looking for assistance with the entire process, or you have a full-fledged RFP team and are looking for specific subject matter knowledge, our team is ready to help compile proposals of all kinds, lengths, scopes and formats.

What Is an RFP Process

The RFP Process – or how you would efficiently and effectively respond to an RFP as an organization – is something that varies for every entity based on its given set of resources and/or challenges. Each company should evaluate what its internal capabilities are, and identify where gaps exist in completing the process. For instance, if you have an in-house graphic designer, awesome! Your RFP will have compelling infographics to tell your story and be presented in an aesthetically-pleasing fashion that’s sure to make you stand out. Now, identify who can help with researching, writing, editing, etc. and hire them (or us!).

Why an RFP Process

When organizations have a tried-and-true RFP process, they can usually handle any incoming solicitation no matter how tight the turnaround time of the request. This is crucial since some large RFP opportunities are purposely designed to have minimal time to actually compile the response. Many large organizations, the government included, expect vendors to be ready to bid when they issue their solicitation, so make sure your RFP process reflects this!

An effective RFP process can mitigate against the following:

  • 1. Unresponsive Bids: Usually, bids that are compiled at the last second miss a technicality or get disqualified over seemingly trivial omissions. Either way, unresponsive bids lead to disqualification and are a total waste of your team’s resources.
  • 2. Decreased Win Rates: When a bid is rushed, it’s clear in the content. Having a process enables you to see where issues occur, and provide focused fixes that present better bids.
  • 3. Low Morale: There’s nothing like having your whole team forgo other work to collaborate on a deadline-driven project only to learn that you lost the opportunity. Having a process in place allows the input of effort to be as minimal as possible with each bid submitted.

The Bid Lab Way

The RFP process is intimidating and no two RFPs are alike. Oftentimes, responding to an RFP requires buy-in from your entire team (many of whom would unsurprisingly rather focus on their hired-for job functions). Not to mention, compiling a compliant proposal or bid takes valuable time away from BAU. By outsourcing the meticulous requirements of the RFP process to a firm like The Bid Lab, we are able to simultaneously: 1. Help grow your bottom line by alleviating the burden from your employees and 2. Maximize your chances of winning the bid and contributing significant revenue growth. Below are just some of the reasons clients approach The Bid Lab for help with their RFPs.

Daunting Process

Dozens of requirements coupled with the ability to get disqualified over a small technicality can scare even the most seasoned of bidders.

Time-consuming Deliverables

The RFP process can sometimes take upwards of 40 hours to complete your first time. The Bid Lab allows you to get that time back – while we focus on submitting your bid!

Employee Stress

The RFP process can be stressful, especially when at-hand tasks need to be completed as part of BAU. We aim to reduce as much of that pressure from your team as possible by managing the process from start to finish.


If not managed properly, the RFP process can get messy really quickly! The Bid Lab can organize your data, processes, and people to deliver a well-organized RFP response.

Low Win Rate

It can be easy to fall into repetitive behavior that causes your RFP to be moved into the “pass” pile. The Bid Lab looks at every detail, every time to ensure every response within your RFP is perfect.

The Bid Lab is the Expert for RFP Process Outsourcing

As an RFP consulting firm, The Bid Lab understands the intricacies of the RFP process, from finding your first bid to submitting the perfect proposal. We have written extensively to help companies like yours manage their RFP process, including The Ultimate Guide To The RFP Process, RFP Process Challenges & How Outsourcing Can Overcome Them, and Tips for Streamlining Your RFP Process. These articles, and more within our Learning Center, can empower you to work on your RFP process, especially if you are working with an existing team of writers.

Furthermore, we are regularly featured on other companies’ websites for our RFP expertise, including Seekers Time, Forbes, and local publications. We invite you to follow us on social media to keep up with our latest and greatest content related to enhancing your RFP process.

Resource Center

Dedicated RFP Process Consultants

Having a dedicated RFP process consultant means we go through each bid together, point-by-point, to deliver an RFP response that shows why you are the best choice to win. It’s a seamless experience when you work with the same RFP expert who knows your business and its idiosyncrasies. Whether we’re crafting an executive summary or discussing deliverables, the quality of your RFP process can determine the difference between winning and losing a prospective bid. Your dedicated expert consultant works with you, leveraging teamwork and technology to create strong RFP responses. By partnering with your key stakeholders, we are able to clarify, define, and deliver the best strategies to complete each required deliverable on time. This means, you receive:

  • -A dedicated consultant that will develop perfectly responsive bids.
  • -A strategically thought-out and implemented RFP process.
  • -Reusable bidding content to utilize for future opportunities.

Rely On The RFP Experts

Our goal is to help your business create the most effective and efficient RFP process, while keeping stress levels low. Our RFP process experts work as an extension of your team, so you can feel confident your response reflects your business. Even with the tightest of deadlines, your dedicated consultant will make every effort to ensure your bid is completed on time, in full compliance, and moved to the shortlist!

Why Us

Positivity. Anyone can do the job. Only we do the job with the right attitude, even when deadlines are tight.

Flexibility. Every firm has its own way of doing things. Our RFP writers will work around your people, processes, and schedules.

Reliability. Our team has never missed a deadline, and we don’t plan on starting anytime soon.

Quality. Our 4-eye review process ensures that even the smallest of errors are caught before work is submitted.

Transparency. Have any questions during the process? Call us and we will share the status of your bid at any time.

Our Clients Love Our RFP Responses

We are absolutely committed to our clients, and love delivering big wins through the RFP process. We strive to be more than consultants, but partners. Don’t just take our word for it!

”We love working with The Bid Lab’s team of experienced and hard-working consultants. I am always surprised at how consistently they can deliver RFPs that would take us dozens of hours to complete.”
-JR Denson

”Working on RFPs can be stressful, overwhelming and time-consuming but I never felt alone or lost because The Bid Lab was there every step of the way. And, with a 30X return on investment, I will definitely keep expanding my relationship with The Bid Lab!”
-Janki Patel
Jump Ahead Pediatrics

“This was my first RFP and The Bid Lab went above and beyond for me. We got compliments from other departments on how well we did. Everyone walked out of this with a positive experience.”
-Becky Oswald
Wyoming Office of Tourism

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