The Ultimate Guide to Pennsylvania RFPs

Understanding the competitive RFP landscape in Pennsylvania is crucial for local schools, government agencies, and small businesses. This understanding is critical to requesting growth projects and expanding upon existing ones. Pennsylvania, known for its construction, manufacturing, and agriculture industries, is located on anchors of countryside roads and small towns. Most people associate Hershey, Pennsylvania, with its chocolatey origins and the distinctive Hershey-shaped street lamps. However, the city of Brotherly Love has much to offer with its hospitals, schools, local businesses, and shops. Finding RFPs in Pennsylvania is incredibly easy by browsing through the eMarketplace, a centralized platform where various RFPs are listed and easily accessed (source: eMarketplace). 

Winning bids in Pennsylvania requires persistence and an understanding of the state’s roots and historical significance. Pennsylvania, nicknamed the “Keystone State,” represents our nation’s historical origins and colonies once founded within the Commonwealth. Today, RFPs aid local businesses and entities in securing construction projects, repairing roads, and building playgrounds in local school districts. To win a bid, it’s crucial to thoroughly understand the project requirements, submit a competitive proposal, and demonstrate your capability to deliver the project successfully. 

While Hershey is in Derry County, the town has a school, hospital, and transportation system. Some of the nation’s best universities, such as Temple University and the University of Pennsylvania, also reside in Pennsylvania, creating many RFP educational opportunities. By the end of this article, navigating the world of RFPs in Pennsylvania should be a breeze. 

Securing the Competitive Edge: How to Win Pennsylvania RFPs

Thankfully, McDonald’s Big Mac and the pencil eraser were invented in Pennsylvania in 1962. Enjoying a Big Mac while writing the draft of a winning RFP is likely best avoided, but according to APMP members (, over 50% of proposed bids are accepted. The best way to win the RFP process in Pennsylvania is to perform market research about your field and business. The Big Mac wasn’t created overnight, right? Neither are winning bid proposals.

Pennsylvania is home to the Liberty Bell, Hershey City, and the City of Brotherly Love. The state has seen many historically significant battles during the Revolutionary War and the US Civil War. While ghosts might still wander the fields, we wouldn’t want the RFP process to haunt our local businesses and organizations. The diversity in the state’s industries, such as agriculture, manufacturing, healthcare, technology, and tourism, is booming, even today. Philadelphia is full of opportunities for small and large businesses, especially when it comes to Pennsylvania bids and procurements. Many projects have budgets of between $2,000 and upwards of $200,000 (source: Department of General Services: Pennsylvania).  

The Vendor Registration Process and Pennsylvania Industry Bids

The vendor registration process in Pennsylvania is less enjoyable than biting into a Big Mac. Still, Bid Banana makes it easier with our database of available vendors and contract bids that we’ve performed in the past. Bid Banana is a user-friendly RFP search engine service that simplifies vendor registration by providing a comprehensive database of available vendors and contract bids. We try to make it easier for businesses to find potential partners and projects. Looking specifically to find a bid in Pennsylvania? Then check out our blog’s article about how to find the right proposal in Pennsylvania.

The state government or local entities, such as COSTARS, can sponsor the registration process (source: COSTARS). COSTARS stands for the Commonwealth of Pennsylvania’s cooperative purchasing program, which allows vendors to buy and facilitate smaller or larger projects. That means more time for our clients to enjoy Big Macs, McNuggets, and McFlurries to their heart’s content. 

So, how does cooperative purchasing help create and find RFPs in Pennsylvania? In short, COSTARS helps small and more significant organizations procure project purchasing funds. Let’s say a massive pothole on the road or playground equipment desperately needs repairs. COSTARS helps businesses by helping them with registration through the PA Supplier Portal, making it easier to win bids and sponsor larger projects that require construction costs and workers, and making it easier to do business in the first place. Other major grant opportunities include industrial parks, business parks, and local infrastructure. 

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Other Grant Opportunities: Finding Pennsylvania RFPs That Work

Pennsylvania offers many small and large businesses, mainly historical sites and long-established cultural centers. Does anyone remember the days when The Office was streaming on Netflix? We all have Jim and Pam relationship goals, and every office has at least one Michael Scott. Any offhand mention of securing business bids and proposals means our favorite paper-pushers were gearing up for Pennsylvania RFPs, opportunities, and grants. In other words, The Office takes place somewhere around the Scranton Business Park in Lackawanna County.

From restoring the Scranton Cultural Center in the downtown district to historical projects affiliated with the Railroad Museum of PA and the State Museum of Pennsylvania, the Keystone State is the place to be if you’re looking for cultural or historical grant opportunities.

Top 5 Tips to Make the RFP Process Work for You

  1. Perform your research: Different industries require more homework than others. For example, historical projects and supporting studies take more time to consider the needs and materials of a particular project, including the preservation of historical sites and project costs. More delicate projects often require deep research and outlining the project’s price.
  2. Market research on your industry: Each field has differing needs in technology, infrastructure, healthcare, and education. Establishing authority and credibility is essential for successful research and development in education, healthcare, and construction projects.
  3. Conciseness and clarity: Word choice and language are often the backbone of successful proposals backed by well-established and credible resources. Databases like Bid Banana are great for finding successful RFPs written by experts. While empathy helps establish RFPs in communities, logical support and argument also help with supporting your project’s needs.
  4. Preparation: Tailoring your proposal for your project and industry is essential to success. Finding out what supporting data, budget, and subject matter experts are available is also vital for successfully getting your project funded and approved. 
  5. Clarity on local statutes: To establish your case, researching local laws and policies can be helpful, particularly in a government or private entity backed by government-funded programs. Determining what is required for local and Pennsylvania state government RFPs can ensure that your project passes with flying colors.

Pennsylvania boasts diverse industries, including construction, education, healthcare, and technology. To get approval for a project or RFP in Pennsylvania, you must demonstrate success, credibility, and preparedness. This task can be challenging, but you don’t have to do it alone. The Bid Lab and Bid Banana, the user-friendly RFP search engine, are here to help you every step of the way. Our team of highly skilled writers has extensive experience in crafting proposals for various industries. We work hard so your proposal stands out as a well-researched, well-written, and professional opportunity. Tight deadline? No sweat– we always deliver on time. So, ready to stop stressing about RFPs so you can treat yourself to a Big Mac? Then, reach out to schedule a free consultation with us today by calling 1-844-4BIDLAB or emailing

Check out our Learning Center for more tips on finding the top RFPs for your business.