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Scope of Work (SOW)

What Is a Scope of Work?

A Scope of Work (SOW) is a fundamental piece of a Request for Proposal (RFP). The Scope of Work proposal or scope of a bid describes in detail what the issuing company/agency is looking to achieve as a result of the RFP. In the federal contracting space, the Scope of Work may also be called a Performance Work Statement. In both the private and public sectors, you may also see it titled as a Technical Proposal. No matter how they’re referred to, SOWs help ensure that the product or service meets the issuer’s needs and establishes the parameters of what could be included in the resulting contract by providing work deliverables. A proposal Scope of Work usually contains project-specific deliverables, a project management plan and timelines.

How Do I Write a Scope of Work for an RFP?

What Does a Scope of Work Look Like?

When it comes to how and where the SOW appears in an RFP, every solicitation is different. Some issuers, such as private sector entities and state and local agencies, write their Scope of Work proposal or Technical Proposal as specific questions that proposers are asked to answer directly. Other times, the SOW is written in paragraph form within a solicitation, usually towards the beginning of the RFP, and the proposer is asked to provide a response in the form of a “work plan” and/or a “management plan.” For federal bids, the Performance Work Statement may be prominently positioned within the RFP and call for very straightforward information. No matter how it’s presented, what matters is that the response to the SOW is as specific as possible and that it acknowledges all of the mentioned project requirements and work deliverables.

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How Should I Respond to a Scope of Work?

Specificity Is Key!
You should be as detailed and specific as possible when answering Scope of Work proposal questions in an RFP (and the same goes for SOWs termed Performance Work Statements or Technical Proposals). The issuing agency/company is considering both your ability to provide the services and work deliverables requested as well as any previous experience implementing similar services. Make sure to include concrete examples of past project deliverables when and where it’s appropriate.

Present a Detailed Plan
A common mistake that proposers make is leaving out critical details about project management. The issuing agency/company wants to know that your personnel — employees, officers, contractors, leadership, etc. — are all assigned specific roles and responsibilities to tackle the project at hand. Try to include the names and contact information of all personnel assigned to the project. It’s even better if you’re able to provide short biographies and/or long-form resumes for key project personnel.

Provide a Clear Timeline With Milestones
Simply confirming that the project at hand will be finished on time isn’t enough to convince the issuing entity that your team is perfect for the job. Required or not, it’s best practice to map out the exact milestones you’re planning to hit to ensure a complete understanding of the project from start to finish. A detailed timeline that includes a description of each work deliverable and clear milestones will put you ahead of the competition. And, while we’d love to provide you with a Scope of Work template, any eagle-eye RFP reviewer will be able to see right through a copy and pasted response! Keeping your proposal scope specific to the exact dates and milestones provided is essential to a compliant SOW proposal response.

Help Me With a Scope of Work!

How Do I Hire a Scope of Work Writer?

We’re glad you asked! While we always encourage our small business clients to consider their in-house resources when hiring an RFP writer, the fact of the matter is, RFP Scopes of Work are very detailed. Our #1 request from clients is for an example or template for an RFP Scope of Work (or for a Performance Work Statement or Technical Proposal). And while we do our best to always arm our clients with reusable content, Scopes of Work by nature prevent them from being templated. Our writers know that, which is why we curate responses with lifespan and deliverables in mind.

Can I Scope Out An Expert Please

Why Us

Positivity. Anyone can do the job. Only we do the job with the right attitude, even when deadlines are tight.

Flexibility. Every firm has its own way of doing things. Our RFP writers will work around your people, processes, and schedules.

Reliability. Our team has never missed a deadline, and we don’t plan on starting anytime soon.

Quality. Our 4-eye review process ensures that even the smallest of errors are caught before work is submitted.

Transparency. Have any questions during the process? Call us and we will share the status of your bid at any time.

Our Clients Love Our RFP Responses

We are absolutely committed to our clients, and strive to serve as an extension of their teams. We are more than consultants, we are partners. But, don’t just take our word for it. See what our clients have to say below!

”This was my first RFP and The Bid Lab went above and beyond for me. We got compliments from other departments on how well we did. Everyone walked out of this with a positive experience.”
-Becky Oswald

”When we won the first bid we ever did with them, I knew we made the right choice using The Bid Lab, and redoubled our investment to continuously bid on future proposals. Working with The Bid Lab is the gift that keeps on giving. And we continue to expand our business!”
-Cal Hutson
Quality Transcription Specialists

“The return exceeded the investment for sure and it is already paying dividends. We are enormously impressed with how you were able to customize your service to our needs.”
– Kevin Hayde

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